epapsinstr
revised 04/08

For APS Authors --

ELECTRONIC PHYSICS AUXILIARY PUBLICATION SERVICE
of the American Institute of Physics

Auxiliary material deposited as electronic files

AIP's Electronic Physics Auxiliary Publication Service (EPAPS) is primarily a depository for material that is supplementary to papers published in APS or other AIP-member-society and AIP-owned journals, but which is of too limited reader interest to warrant publishing in full in the journal.  As an electronic depository, it can also include material that cannot at this time be integrated into the printed journal (e.g., movies).

How to deposit

  1. Web Upload (preferred): Electronic files should be uploaded via the Web as part of a manuscript submission via our submission server.  During the Web upload process you will fill out an online EPAPS authorization form and a readme file will be automatically created from the information you provide.  (The readme file details important aspects of your deposit for the end user such as file type, installation instructions, minimum requirements, etc.)

    2.  
  2. Email: EPAPS files may be submitted via email.  After your files have been processed you will be instructed how to complete the EPAPS authorization form.
      3.  
      Journal Email
      Physical Review Letters prltex@aps.org
      Reviews of Modern Physics rmptex@aps.org
      Physical Review A pratex@aps.org
      Physical Review B prbtex@aps.org
      Physical Review C prctex@aps.org
      Physical Review D prdtex@aps.org
      Physical Review E pretex@aps.org
      Physical Review Special Topics -- Accelerators and Beams prstabtex@aps.org
      Physical Review Special Topics -- Physics Education Research    prstpertex@aps.org

    Multiple files should be submitted as several messages, as uuencoded pieces included in one message, or as  MIME attachments.  Let the subject line = epaps submit, and in the body of at least one message give the title, first author, journal of the associated main article, and the complete list of filenames.  We support UNIX compress, UNIX tar, zip, gzip.

Deposit fees
There is a one time minimum fee of $50 per deposit, which includes up to 20 MB of disk storage space, with an additional charge of $0.75/MB for additional disk storage space.  EPAPS charges will be included on the same invoice as reprint and publication charges.

Citation in Article
Authors should ensure that the journal article contains a reference in the reference list as follows:

See EPAPS Document No. [number will be inserted by publisher] for [give brief description of material]. For more information on EPAPS, see http://www.aip.org/pubservs/epaps.html.

Storage/Retrieval
All files related to an article will be stored as a single deposit and will be assigned a single EPAPS serial order number. The online version of the journal article will contain a link from the EPAPS reference in the article's reference list, which will take the user to the EPAPS deposit.

File Formats
These file formats are acceptable for APS journals.

PLEASE ADDRESS ANY INQUIRIES TO THE APPROPRIATE JOURNAL EDITOR AT:
American Physical Society Editorial Offices, 1 Research Road, Ridge, NY 11961-2701
Fax: 631-591-4141, Email: prl, rmp, pra, prb, prc, prd, pre, prstab, or prstper@aps.org
Upload electronic files at http://authors.aps.org/esubs/